The IT Executive Assistant will provide general administrative support to our Executive Leadership. They will be responsible for data entry, scheduling, coordinating meetings, and conferences as needed, obtaining office supplies, running errands when necessary, coordinating direct mailings, and any other special projects as needed. This opportunity is perfect for a self-starter who thrives in a high-energy, rapidly evolving landscape, possesses an innate ability to anticipate needs, demonstrates unwavering discretion, and effortlessly transitions between strategic executive assistance and hands-on logistical support. Embrace a role where no two days are alike, demanding exceptional adaptability, innovative problem-solving, a strong sense of urgency, and a "whatever it takes" mentality to achieve success.
Assisting the C-Level Executive with daily projects and tasks
Preparing monthly meetings as necessary
Scheduling and organizing complex activities such as but not limited to: meetings, travel coordination, reservations, appointments, and special projects
Completing expense reports
Communicating with a diverse group of important inbound calls to leadership and guests, as well as internal contacts at all levels within the organization
Answering multiple phone lines with a sense of urgency
Handling confidential and non-routine information with care while having the ability to explain policies when necessary
Performing assistance with record-keeping duties at various degrees of complexity
Running errands as necessary and other day-to-day needs that allow the executive to operate efficiently and remain focused on the highest-priority areas of the business.
Must Have Qualifications:
2+ years of Executive Assistant experience
Extremely high sense of urgency in all tasks assigned
Excellent communication skills both orally and written
Ability to stay organized at a high level and multi-task with a high sense of urgency
Exceptional client service skills both externally and internally
Ability to handle sensitive information with the utmost confidentiality
Always looking for ways to actively assist others and create efficiencies daily
Highly proficient in Microsoft Office Products (ie. Powerpoint, Word, Excel, ect.)
High School Diploma
This role requires on-site attendance and the ability to run errands out of the office as needed
Ready to join thousands of talented team members who are making the dream of home ownership possible for more Americans? It's all happening on UWM's campus, where our award-winning workplace packs plenty of perks and amenities that keep the atmosphere buzzing with energy and excitement.
It's no wonder that out of our six pillars, People Are Our Greatest Asset is number one. It's at the very heart of how we treat each other, our clients and our community. Whether it's providing elite client service or continuously striving to improve, our pillars provide a pathway to a more successful personal and professional life.
From the team member that holds a door open to the one that helps guide your career, you'll feel the encouragement and support on day one. No matter your race, creed, gender, age, sexual orientation and ethnicity, you'll be welcomed here. Accepted here. And empowered to Be You Here.
More reasons you'll love working here include:
Paid Time Off (PTO) after just 30 days
Additional parental and maternity leave benefits after 12 months
Adoption reimbursement program
Paid volunteer hours
Paid training and career development
Medical, dental, vision and life insurance
401k with employer match
Mortgage discount and area business discounts
Free membership to our large, state-of-the-art fitness center, including exercise classes such as yoga and Zumba, various sports leagues and a full-size basketball court
Wellness area, including an in-house primary-care physician's office, full-time massage therapist and hair salon
Gourmet cafeteria featuring homemade breakfast and lunch
Convenience store featuring healthy grab-and-go snacks
In-house Starbucks and Dunkin
Indoor/outdoor café with Wi-Fi
All the above duties and responsibilities are essential job functions subject to reasonable accommodation and change. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Team members may be required to perform other or different job-related duties as requested by their team lead, subject to reasonable accommodation. This document does not create an employment contract, implied or otherwise. Employment with UWM is "at-will." UWM is an Equal Opportunity Employer. By selecting "Apply for this job online" you provide consent to UWM to record phone call conversations between you and UWM to be used for quality control purposes.
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