Job Description

Executive & Personal Assistant

We're looking for a highly organised, proactive, and experienced Executive & Personal Assistant to support a fast-moving entrepreneur managing multiple businesses, client commitments, and a busy family life. This isn't a traditional EA role supporting a single business. You'll be responsible for helping manage several professional ventures alongside personal administration, acting as a trusted right-hand partner who can bring structure, organisation, and efficiency to a dynamic environment. The ideal candidate is someone who thrives in a fast-paced setting, takes initiative, communicates exceptionally well, and enjoys staying one step ahead.

What You'll Be Supporting

Business Operations

Calendar and schedule management across multiple businesses

Email and inbox management

Meeting coordination and appointment scheduling

Administrative support and document preparation

Task management and follow-up

Research projects and information gathering

Internal coordination across teams and stakeholders

Managing priorities and ensuring deadlines stay on track

Client & Professional Support

Professional email communication with clients

Meeting preparation and follow-up

Organising information and resources

Supporting project and workflow administration

Personal Assistance

Personal calendar management

Family scheduling and appointment coordination

Travel research and booking support

Managing personal administrative tasks

General life organisation and planning assistance

What We're Looking For (Essential Skills & Experience)

• Previous experience as an Executive Assistant, Personal Assistant, or Chief of Staff-style support role
• Excellent written and verbal English communication skills
• Strong organisational and time-management abilities
• Ability to manage multiple priorities simultaneously
• High attention to detail
• Strong problem-solving skills and initiative
• Comfortable working independently with minimal supervision
• Ability to handle confidential information with discretion

Technology & Tools

• Google Workspace (Gmail, Calendar, Docs, Sheets)
• Slack
• Asana or similar project management platforms
• Loom or video-based communication tools
• Figma experience is a bonus but not essential

Success in This Role Looks Like

• Keeping calendars organised and conflict-free
• Proactively reminding and preparing the executive for meetings
• Managing inboxes efficiently and keeping communications moving
• Following up without being asked
• Quickly acknowledging tasks and maintaining clear communication
• Taking ownership of administrative responsibilities
• Bringing calm and organisation to a busy, fast-paced environment

Ideal Personality

• Proactive rather than reactive
• Highly responsive and communicative
• Detail-oriented and reliable
• Comfortable receiving instructions via Loom recordings, Slack messages, and voice, notes
• Naturally organised and process-driven
• Adaptable and resourceful
• Able to work with urgency when required

$600 - $800 a month Hours: 20 hours per week (Part Time) with the intention to move to Full Time

Why Join Assist World?

100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM

Job Tags

Similar Jobs